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In order to change folder security on any folder inside a workspace, you must have Administrator permission at the Workspace Level. Writers, Readers, and Editors of the workspace cannot change the folder level security of a workspace.
While logged in as Administrator, access the pages and files manager, through the "Pages & Files" tab, pictured below. If you don't see the "Settings" tab along with the "Pages & Files" tab, then you don't have access to change the security on the folders. Only Administrators have access to change the security for any of the content.
Then, click on a folder in the folder list. You must select the folder you wish to modify. When you do this a "Folder Security" button will appear. Click this button to view and change the Folder security options.
Changing Folder Security
When the Folder Security button is clicked the security options for the folder appear. If you make any changes to the folder security, you must click "Save" to set the changes.
The three levels of Folder security are:
- Default security
This is the default for all folders, and signifies that the folder will use the access defined at the Workspace Level to set the security for the folder and its contents.
- Custom security
Custom security means that you can pick which users will have access to the folder and what their permission will be. With Custom Security set, and no users added to the folder, only the Administrators of the workspace will be able to access the folder and make changes inside it.
To add users to a folder's "Custom security", just select the user from the drop downlist, and click "Add User".
With the user added, you can easily set their permission level for the folder. By setting them to "Reader" on the folder, the user will only be able to read contents from the folder. As a "Writer", the user will be able to upload, edit content, and create new content in the folder. As "Editor," the user will be able to do everything that a Writer can do, with the added ability to delete content.
Click the red "X" icon next to a user in this list to remove them from the Custom Security list of the folder.
- Make this folder public
By making a folder public, its contents will be available to any user without logging in. Only do this if you're sure that you want to make all the contents of the folder publicly available.
Going Deeper
Security can also be applied to individual pages and files. Click here to learn how to customize security at the Page and File Level.
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