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Folder Security
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- To access the folder security of any folder, first, click the Pages & Files tab of the workspace:
- Next, click on the name of the folder in the folder list.
- Click the "Folder Security" button, along the top of the listing of the pages and files of the folder. If this button is disabled or not available to you, then that means you are not logged in as an Administrator on the workspace.
- By default, the folder is set to default security, meaning anyone in the users list can access the folder. You can click the "Who can see this folder?" link to see which users are able to see the folder. Additionally, the Workspace Security setting could make it so that anyone on the network has access to the folder (if the users can freely join the workspace at will). If the workspace Administrator has made it so only users invited can see the workspace, then only users in the Users list of the workspace will be able to see the folder with default security.
By clicking the option to "Custom Security" this makes the folder private to everyone that is not on the Custom Security list. When you first set Custom Security, only the Administrators will have folder access, because workspace Administrators cannot be blocked from any content in the workspace.
The "All other workspace users" entry is set to "No access" by default, but you can change this by setting that entry to a different option. To make sure all other users of the workspace have the same access, just set the option to "Default security". Then, whatever a role a user has in the users list will be the permission level they have on the folder.
To add a non-Administrator user to the list, select a user from the drop-down menu, and click the "Add User" button.
When a non-Administrator user is in the Folder Security list, you can designate a permission they will have for the folder. This means that all content inside this folder will be available to them, and they will have the permission level you've set for them. This permission level can be set differently than their level in the users list, so you can have a situation where a user is a Reader for the entire workspace (meaning they would only be able to view content), but allow them to Edit content on one specific folder.
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Folder Security
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