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Upgrade note: Full exports are only available in the Classroom and Campus Editions of PBworks.  Upgrade your workspace if you want this feature to be enabled for your workspace.


PBworks takes data storage very seriously, and backups of your workspace are constantly made behind the scenes to prevent data loss in the event of a catastrophic system failure.  We monitor our servers very closely 24 hours a day, 7 days a week, 366 days a year (leap year!), so you can rest assured that your data is safe on PBworks.  Exporting your data is never necessary to maintain your data on PBworks.  For technical reasons, our backups are never made available to the public or our customers, for any reason. They are only accessible by PBwiki Inc., and only in the event of a problem with our system.


However, you may still want to export the contents of you particular workspace.  Deletions made to pages and files are permanent and cannot be restored for any particular workspace, so making an export is a good way to insure your data against an Editor or Administrator accidentally deleting data.


In order for you to make an export of your own workspace, so that you can keep it and access it anytime you want, just follow these steps:


Making an Export

  1. Click the Settings tab of the workspace.  If you don't see the Settings tab, then you don't sufficient privileges to make an export of the workspace.


  2. Click Export, on the left hand side.


  3. You'll see the Export button with four options.  Click the "Generate" button next to the option which best represents what you need. 

    Note:  Generating an export for files, usually takes much longer than an export just for pages.  If you need a quick export of just pages, it's best to click the first "Generate" button (Pages).  The second option (Pages and revs) will export all the current pages and all previous revisions of those pages.  The fourth option will export all files and all previous revisions of files.

  4. Once you click the Generate button, the Export will be queued to start.  This is not dependent upon the browser, since everything happens at the servers at PBworks.com.  You can leave the settings page and return later, and the export will most likely be done (depending on the size of the export).

    When an export is in process, the status will change to "Running". 

    Finally, when the export is complete, there will be a download link available.  Click the link and the ZIP file export will be downloaded to your computer.



Export Limitations

Currently, the export system will only export pages and files (if that option is checked) on the workspace.  Comments, workspace settings, users, and user security settings are not included in this export.


Restoring a workspace page from an export file

To recover from an accidental deletion, you can restore a page from a .ZIP export by following these steps:


  1. Open the .ZIP file.
  2. Find the page that you'd like to restore and open the html file with a text editor (like notepad).
  3. Select and copy all text.
  4. Create a new workspace page.
  5. Click on the "Source" button to access the workspace's source code.
  6. Paste the HTML code into the source editor.
  7. Exit the "Source" view to confirm that you copied and pasted everything.
  8. Click on the "Save" button to complete the page restoration.


To restore a file, simply upload the file to the appropriate folder.